Running your own business means juggling endless to-do’s, deadlines, and projects. It’s easy to feel overwhelmed. That’s why using a task and project tracker—especially in a digital planner—can be a game-changer. With the right system, you’ll know exactly what to focus on, how far you’ve come, and what needs urgent attention.
1. What is a task & project tracker?
A tracker is a visual overview that shows:
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What you’re working on
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The priority level (high, medium, low)
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The progress of each task or project (0% to 100%)
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Any upcoming deadlines
It’s a powerful way to stay organized, efficient, and focused—whether you're using a digital planner, Notion, or even Excel.
2. Why priority levels matter
Without priority tags, everything feels equally important—which leads to burnout.
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High = urgent and impactful (e.g. product launch, client delivery)
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Medium = important but not urgent (e.g. update website, email sequence)
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Low = nice to do later (e.g. new logo design, social post ideas)
Color coding or symbols (🔥💡⏳) can help you quickly scan what deserves your attention first.
3. Tracking progress with percentages
Seeing your progress visually is motivating. Here’s a simple method:
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0% = Not started
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20-40% = In progress
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50% = Halfway there
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75% = Almost done
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100% = Completed
You can even use bars or circle trackers in your digital planner or spreadsheets for a quick visual snapshot.
4. Digital vs. physical: why planners win
Compared to paper, a digital tracker is easier to update, duplicate, and organize. You can:
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Move tasks around with drag-and-drop
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Link to files, meeting notes, or platforms
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Filter by priority or due date
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Use your tablet, laptop, or phone anywhere
Plus: It keeps your projects and your mindset clean.
5. How to get started
In your planner (or a tool like Notion/Excel), create a page with:
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Columns: Task | Priority | Status (%) | Notes | Deadline
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Use color codes for urgency
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Update weekly for an accurate view
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Review monthly to reflect and improve
You don’t need complex tools — just consistency.
Your ideas are powerful — but without structure, they stay stuck. A project tracker turns overwhelm into action. Whether you’re launching, scaling, or just starting out, tracking your tasks helps you stay in control and move your business forward with purpose.